Due to the rapid accumulation of duplicate emails in our inboxes in the fast-paced world of digital communication, confusion and reduced productivity can result. You can recover space in your inbox and simplify your email management by following this blog post's instructions on how to remove duplicate emails from Outlook mailbox.
Recognizing Duplicate Outlook Emails: Duplicate emails in Outlook PST files can be caused by a number of things, such as software bugs, synchronization problems, or inadvertent copying that happens during backup procedures. These duplicates can affect the functionality of your email client in addition to adding to the chaos in your inbox. Thankfully, there are actions you can take to clear out these unnecessary messages from your inbox.
Why Users Need to Delete Duplicate Items in Outlook?
One of the most intricate and sophisticated programs in the Microsoft Suite is Microsoft Outlook. Because Outlook has so many features, it needs a lot of resources to work properly. It has been noted that when users import objects, they frequently run into duplicates. The following are some issues that arise from having duplicate items:
Because the user cannot verify if the email was answered, these files cause confusion. When users respond to the same email more than once, it can cause confusion within the team and make it difficult to coordinate daily tasks.
The size of the Outlook Data is increased by these duplicate files, which require space. Users are unable to use the program as a result of its sluggish performance. A company's production may also be impacted because it takes longer to go through and respond to every email.
The duplicate items will also make the Exchanger Server larger if a user configures Outlook with any Exchanger Server. It will require more time and money from customers to obtain additional space in the external cloud storage if you want to make a backup of the items.
How to Remove Duplicate Emails from Outlook Mailbox Manually?
You can quickly eliminate duplicate emails in Outlook using a few different methods. We go through each manual and expert processor in depth here. You can choose from any of the methods; they are all trustworthy and easy to apply. Still, you may use the automatic approach if you find that the manual approaches are ineffective.
Method 1. Using Outlook, Delete Duplicate emails Under Account Preferences
1. Open File > Info > Account Settings after logging into your Outlook account.
2. Go through the emails under "Account Settings" and choose ones that have the same appearance.
3. To highlight and remove duplicate emails, click on them. Then, click the Remove option.
Using this procedure, duplicate items can now be manually removed.
Method 2. Through Import/Export – Delete Duplicate Items from PST
1. Open Outlook, log in, select File, then select Open & Export, then select Import/Export.
2. Tap the Next button after selecting Import to File.
3. Press Next after choosing Outlook Data File (.pst).
4. Select the option to "Do Not Import Duplicates" in the ensuing wizard, then click "Next."
5. When you're ready to save the files without duplicates, select the directories you wish to import.
Method 3. Utilize Outlook's Inbox Clean Up feature to get rid of duplicate emails.
Press Clean Up on the Home page of Microsoft Outlook after opening it.
Now, choose one of the alternatives listed:
Clear Up Discussion: It will remove unnecessary emails from the exchange.
Using the "Clean Up Folder" tool, you can remove duplicate objects from a specific folder.
Clean Up Folder & Subfolders: This command removes duplicate items from every folder and subfolder in the system.
Lastly, permanently delete duplicate things by going to the Deleted things Folder.
Limitations of Manual Methods –
The methods listed above are trustworthy and safe. However, if you want to use manual techniques, be mindful of their limits. But it can lead to a number of issues, some of which are listed below.
· Non-technical persons should not use these approaches.
· The manual techniques have a few more procedures that need to be followed.
· Users may encounter problems when using the Clean Up procedure, which could result in data loss.
· It is not possible to manually count the number of duplicates in the mailbox.
You can switch to a professional service to get over these issues. because it offers excellent protection along with a user-friendly interface and is trustworthy.
Pro Solution to Eliminate Duplicate Emails from Outlook
The Outlook Duplicate Remover software is the most reliable and safe one. You may get rid of duplicate emails, contacts, calendars, journals, and tasks from your inbox by using this very useful program. Users may easily find duplicate emails in Outlook with this software. This tool can offer you the best experience with the least amount of complexity and effort. You may rapidly clear out your mailbox by deleting any duplicate items. Additionally, you can remove duplicate emails from one or more folders at the same time.
Conclusion
We've already covered how to get rid of duplicate emails in Outlook in the article above. You are allowed to choose the approach that best suits your needs among the several that are available. Although they are trustworthy and secure, we suggest utilizing an automated solution for the utmost in convenience and security. One option for resolving duplicate item issues in Microsoft Outlook is this program. It offers the best user interface, and you may utilize the tool's demo version to find out more.
